Lessor PM - API integration

Mapping of Emply People fields to Lessor PM fields is done by specifying the header of the Emply People fields in the Lessor PM setup. If fields with their own headings are changed in Emply People, they must also be changed in Lessor PM.

A new field Payroll Number must be created for the Employee code in Lessor PM. For example: CODE = Payroll Number (required to recognize the employee in Lessor PM) FirstName = First name LastName = Last name 

Please note that Upper and lower case letters must be the same.

Go to Opsætning+Løn+Integrationsfelter+Emply People. Next to the fields, a check mark must be placed to indicate whether the field should be active or not (data is received in the field).

Standard fields created for the synchronization are shown here. The customer can define customer fields in Lessor PM and these can be synchronized if they are available under the employee's master data in Emply People. Drop down fields (Fields with Oid dependencies) cannot be synchronized.

Go to Opsætning+Servicejob. Create a new service job with code EMPLY. Here you must specify: Customer specific URL #1API key #2JSON export GUID URL #3 All 3 are from Emply People.

Copy the following code and replace #1; #2; #3 with the customer's information:

Once the whole setup is agreed to and customized with the customer, a customization can be made on an employee and you can press the Kør button to check if there is a connection between the 2 systems.

There are some fields that typically need to be created in Emply People before they can be used.

These fields must be the same type of data to be entered in the field. Text fields must be of type text, number fields must be of type number, and amount fields must be of type money. However, the type for Employment rate and Adjustment rate can be both number and money, but must be four decimals. In general, the number of decimal places must be the same as the field in Lessor PM (2 decimal places or 4 decimal places). The selection field in Emply People must be labeled with a heading similar to the field in Lessor PM. The options must be indicated with Ja (Yes) or Nej.

What must be ensured before synchronization that the content of the fields under master data and employment in Emply People is the same as the corresponding fields in Lessor PM. 

What happens during the synchronization

All employees that are changed in Emply People are synchronized without exception. When changing an employee in Emply People, it will be the update date that is compared to the Get Marker date in Lessor PM. When the synchronization is activated in Lessor PM, the fields that are specified as active under Opsætning+Løn+Integrationsfelter will be updated. It will always be data from Emply People that overwrites data in Lessor PM. If an employee is now created in Emply People, the employee will be synchronized by first running the synchronization with the employment date specified. If the update date in Emply People occurs any later than the specified date, the change will only be synchronized when the update date is the same or earlier than the date. Under Udskrifter+Sikkerhed+Auditlog in Lessor PM, you can see which employees have been changed, which fields have been changed with old and new data, and when. It is possible to limit the report on dates and which users have made the changes. If there is automatic integration, it will typically be the user Lessoradm that is used. Under Opsætning+Sikkerhed+Log in Lessor PM, there will be information of a more technical nature. 

Employment periods

Do not change the start date of existing employment or create a new employment for the employee in Emply People without also doing so in Lessor PM. The primary hire period in Emply People is synchronized with the corresponding hire period in Lessor PM. There is no update when: An employment period already exists for the employee in Lessor PM with a different hire date. There is a resignation and the resignation date is filled in Lessor PM. If the termination date is changed in Emply People, the date must be manually changed in Lessor PM. A notification will be given in Lessor PM under the Emply People log if the employment period cannot be updated. 

Settling group code

The settling group code from Emply People is synchronized on the employment period in Lessor PM. There is no update when:

Bank account

Registration number and Account number from Emply People are synchronized to the employee's bank account in Lessor PM. Bank account is created/aligned in Lessor PM after: The payroll type selected under Integrastionsfelter next to EmployeeBankAccount. Updated in the future, if the from date is used in Emply People. If NemKonto is used for payment of salary, Bank accounts should not be synchronized. 

Employee number

A new field Salary number (Lønnummer) must be created. The Employee Code must be entered in the field for Lessor PM. The Employee Code field in Emply People must not be used. The employee in Lessor PM is not updated when: Social Security Number has changed. First name and/or Address have changed. Risks: Do not change the Payroll Number in Emply People. Instead, the employee must be created again with a new Salary number. Changing the Salary number in Emply People to an Employee Code that does not exist in Lessor PM will create a new employee code and thus the employee may receive double salary, etc. We cannot prevent this. Information about new employee code created in Lessor PM is provided under Hjælp Emply People log. 

Organization codes / Departments

Departments of an employee in Emply People are always synchronized to Organization Codes in Lessor PM. Each Department Code in Emply People must be associated with a "Cost Center ID" that is exactly the same as the Organization Code in Lessor PM. The Organization Codes are created/adjusted in Lessor PM after: If a Department Code in Emply People that does not exist in Lessor PM is changed on the individual employee, the Department Code will automatically be created and changed on the employee. If a new organization is created in Emply People that does not exist in Lessor PM, a new company code is created in Lessor PM. There will be a message under the Emply People log in Lessor PM. Risks: A payroll can be performed on new company code without various information: financial accounting, CVR number, payment account, etc. General deletion of department in Emply People is not synchronized. Remember to update Security/Roles in Lessor PM, so the user has access to employees with any new Organization Codes.