Roles: Functionality > Recruitment

Roles: Functionality > Recruitment

 

1. Click on the relevant role once you are on the tab "Roles": 

 

2. Click on the arrow on the left of Recruitment to unfold this section.

On the right of the "Recruitment" bar, you can see 2 icons: "Show" (green) and "Hide" (red). The "Show" icon allows the Emply user with the assigned role to see the Recruitment module on their account. Moreover, the icon gives access to the 12 options below.
The "Hide" icon blocks this Recruitment module for this role.

Continue to the following chapters to read about the 12 options available within the Recruitment settings, given that you have enabled the "Show" icon:

• Jobs
• Talent pools
• Candidates
• Job agents
• Messages
• Calendar
• Tasks
• Forms
• Feedback
• Documents
• Learning
• Comments

 

2.1 Jobs

Click on the arrow on the left of "Jobs" to unfold this section. This section consists of 14 sub-sections:

Jobs in this section refer to all the jobs created within Emply’s Recruitment module.

There are 4 icons on the right side of the "Jobs" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to view all the jobs created within the Recruitment module. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to view existing jobs to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to view jobs, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to view jobs, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to view jobs that are related to the user’s own account.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to view jobs in the Recruitment module.

Continue to the following chapters to read about the 14 sub-sections available within the Jobs settings, given that you have enabled the "All", "Custom" or "Own" icon.

 

2.1.1 Create jobs

Create jobs relates to the role’s permissions to create new jobs within the Recruitment module. This option will show the "New job" button in the "Jobs" tab.

There are 2 icons on the right side of the "Create jobs" bar:

• "Show" (green): 
  By clicking this icon, you will be able to create new jobs in the Recruitment module.
• "Hide" (red): 
  This icon will allow you to block the job creation in this module.

 

2.1.2 Edit jobs

Edit jobs relates to the role’s permissions to open, see and edit existing jobs.

There are 4 icons on the right side of the "Edit jobs" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to edit the all the jobs in the overview.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to edit jobs to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to edit jobs, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to edit jobs, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to edit their own jobs.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to edit jobs in the Recruitment module.

 

2.1.3 Export jobs

Export jobs relates to the role’s permissions to export existing jobs in .xlsx format.

There are 4 icons on the right side of the "Export jobs" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to export the all the jobs in the overview.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to export jobs to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to export jobs, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to export jobs, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to export their own jobs.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to export jobs in the Recruitment module.

 

2.1.4 Archive jobs

Archive jobs relates to the role’s permissions to archive existing jobs.

There are 4 icons on the right side of the "Archive jobs" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to archive the all the jobs in the overview.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to archive jobs to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to archive jobs, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to archive jobs, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to archive their own jobs.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to archive jobs in the Recruitment module.

 

2.1.5 Delete jobs

Delete jobs relates to the role’s permissions to delete existing jobs.

NOTE: Please be aware that a user can only delete a job if it has been archived first.

There are 4 icons on the right side of the "Delete jobs" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to delete the all the jobs in the overview.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to delete jobs to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to delete jobs, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to delete jobs, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to delete their own jobs.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to delete jobs in the Recruitment module.

 

2.1.6 Can inactivate apply button

Can inactivate apply button relates to the role’s permission to activate this option when creating a job. When activated, this setting triggers the following option:

When disabling the application form, a user can redirect the application to another platform. The user can add a link where to the application should be redirected.

There are 4 icons on the right side of the "Can inactivate apply button" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to disable the application form for all jobs across the whole organization. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to disable the application form for certain jobs matching a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to disable the application form, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to disable the application form, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to disable the application form for their own jobs.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to disable the application form on a job.

 

2.1.7 Show tags

Show tags relates to the role’s permissions to see the Tags field in the job creation.

There are 4 icons on the right side of the "Show tags" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to add tags to all the jobs in the Recruitment module.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to add tags to jobs to match a specific criterion.

          Example 1: If only an employee’s manager should be able to add tags to a job, you can enter the  

          criterion “Predefined user” “equals” “Manager”.

          Example 2: If you only want people within the same department to be able to add tags to a job,

          you can enter the element “Department” “equals” “Department access”.

 

• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to add tags to their own jobs.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to add tags to jobs.

 

2.1.8 Show overview

Show overview relates to the role’s permissions to see the "Overview" tab on a job.
In this overview, a user can see a summary of the job: job and promotion status, the team and upcoming events.

There are 4 icons on the right side of the "Show overview" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to see the overview on a job.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to see the overview on a job to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to see the overview on a job, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to see the overview on a job, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role can only see the overview for their own jobs.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to see the overview on a job.

 

2.1.9 Show candidates

Show candidates relates to the role’s permissions to see the "Candidates" tab on a job.
In this tab, the user can see the list of all candidates for the job, including their progress.

There are 4 icons on the right side of the "Show candidates" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to see the candidates on a job.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to see the candidates on a job to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to see the candidates on a job, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to see the candidates on a job, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to see the candidates for their own jobs.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to see the candidates on a job.

 

2.1.10 Show promote

Show promote relates to the role’s permissions to see the "Promote" tab on a job.
In this tab, the user can see where the job can still be promoted.

There are 4 icons on the right side of the "Show promote" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to see the promotion info on a job.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to see the promotion info on a job to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to see the promotion info on a job, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to see the promotion info on a job, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to see the promotion info for their own jobs.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to see the promotion info on a job.

 

2.1.11 Show recruiting team

Show recruiting team relates to the role’s permissions to see the "Team" tab on a job.
In this tab, the user can see which other users are involved in the recruitment and which roles they have.

There are 4 icons on the right side of the "Show recruiting team" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to see the team info on a job.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to see the team info on a job to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to see the team info on a job, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to see the team info on a job, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to see the team info for their own jobs.
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to see the team info on a job.

2.1.12 Add recruiting team

Add recruiting team relates to the role’s permissions to add team members in the "Team" tab on a job and to change their role for that recruitment process.

There are 4 icons on the right side of the "Add recruiting team" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to add team members to a job.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to add team members to a job to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to add team members to a job, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: team members to a job, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to add team members for their own jobs.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to add team members to a job.

 

2.1.13 Show reports

Show reports relates to the role’s permissions to see the "Reports" tab on a job.
In this tab, the user can view key figures on a job, such as total candidates, new candidates, top sources, proceed rate, etc.

There are 4 icons on the right side of the "Show reports" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to view reporting for a job.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to view reporting for a job to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to view reporting for a job, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to view reporting for a job, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to view reporting for their own jobs.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to view reporting for a job.

 

2.1.14 Run manual automations

Run manual automations relates to the role’s permissions to create manual automations for jobs posted within the organization.

NOTE: Please keep in mind that if a user wishes to set up a manual automation, you will also need access to the permission Functionality > Settings > Automations.

There are 4 icons on the right side of the "Run manual automations" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to run manual automations for jobs across the whole organization. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the manual automation permissions for this role to match a specific criterion. 
  
  Example: If only an employee’s manager should be able to run manual automations, you can enter the criterion “Predefined user” “equals” “Manager”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to run manual automations for their own jobs.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to run manual automations for jobs.

 

2.2 Talent pools

You will notice that this section does not unfold.

Talent pools here refer to where you can group candidates. They can be found in the Recruitment module under the "Talent Pools" tab.

There are 4 icons on the right side of the "Talent pools" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to see the "Talent Pools" tab in the Recruitment module. Users will be able to see all the existing talent pools within the organization.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this rule to see the existing talent pools to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to see the existing talent pools, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to see the existing talent pools, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to see their own talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to see the existing talent pools.

 

2.3 Candidates

Click on the arrow on the left of "Candidates" to unfold this section. This section consists of 10 sub-sections:

Here, candidates refer to all applicants for jobs and talent pools.

There are 4 icons on the right side of the "Candidates" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to see the candidates within the Recruitment module.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to see candidates to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to see candidates, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to see candidates, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to see their own candidates.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to see candidates.

Continue to the following chapters to read about the 10 sub-sections available within the Candidates settings, given that you have enabled the "All", "Custom" or "Own" icon.

 

2.3.1 Show candidates not being followed 

Show candidates not being followed relates to the role’s permissions to view candidates for a job or talent pool that the user does not follow.

There are 4 icons on the right side of the "Show candidates not being followed" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to view all candidates for a job or talent pool.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to view candidates to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to view candidates, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to view candidates, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, a user with this role will only be able view candidates that have been assigned to this user. 
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to view candidates that are not being followed.

 

2.3.2 Show archived candidates

Show archived candidates relates to the role’s permissions to see the archived section in the Jobs and "Talent Pools" tabs.

There are 4 icons on the right side of the "Show archived" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to view archived candidates across the whole organization.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to view archived candidates to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to view archived candidates, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to view archived candidates, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to view archived candidates for their own jobs or talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to view archived candidates.

 

2.3.3 Create candidates

Create candidates relates to the role’s permissions to create new candidates manually for jobs or talent pools.

NOTE: Please keep in mind that the user will also need access to the correct candidate creation forms.

There are 4 icons on the right side of the "Create candidates" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to create candidates for all the existing jobs and talent pools.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to create candidates to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to create candidates, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to create candidates, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to create candidates for their own jobs or talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to create candidates in the Recruitment module.

 

2.3.4 Delete candidates

Delete candidates relates to the role’s permissions to delete existing candidates for jobs or talent pools.
There are 4 icons on the right side of the "Delete candidates" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to delete candidates for all the existing jobs and talent pools.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to delete candidates to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to delete candidates, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to delete candidates, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to delete candidates for their own jobs or talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to delete candidates in the Recruitment module.

 

2.3.5 Export candidates

Export candidates relates to the role’s permissions to export existing candidates for jobs or talent pools.

There are 4 icons on the right side of the "Export candidates" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to export candidates for all the existing jobs and talent pools.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to export candidates to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to export candidates, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to export candidates, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to export candidates for their own jobs or talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to export candidates.

 

2.3.6 Change pipeline stage of candidates

Change pipeline stage of candidates relates to the role’s permissions to proceed candidates in the hiring process or to disqualify them.

There are 4 icons on the right side of the "Change pipeline stage of candidates" bar:

 

• "All" (green):
  By clicking on this icon, you can enable this role to change the pipeline stage for candidates for all the existing jobs and talent pools.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to change the pipeline stage to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to change the pipeline stage, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to change the pipeline stage, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to change the pipeline stage for candidates in their own jobs or talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to change the pipeline stage in the Recruitment module.

 

2.3.7 Like candidates

Like candidates relates to the role’s permissions to like candidates for jobs or talent pools.

There are 4 icons on the right side of the "Like candidates" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to like candidates for all existing jobs or talent pools.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to like candidates to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to like candidates, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to like candidates, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to like candidates for their own jobs or talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to like candidates in the Recruitment module.

 

2.3.8 Show average ratings

Show average ratings relates to the role’s permissions to view the average rating for candidates in a job or talent pool.

There are 4 icons on the right side of the "Show average ratings" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to view the average rating for candidates for all existing jobs or talent pools.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to view the average rating for candidates to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to view the average rating for candidates, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to view the average rating for candidates, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to view the average rating for candidates for their own jobs or talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to view the average rating for candidates in the Recruitment module.

 

2.3.9 Candidate tag

Candidate tag relates to the role’s permissions to add tags to candidates in a job or talent pool.

There are 4 icons on the right side of the "Candidate tag" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to add tags to candidates for all existing jobs or talent pools.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to add tags to candidates to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to add tags to candidates, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to add tags to candidates, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to add tags to candidates for their own jobs or talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to add tags to candidates in the Recruitment modules.

 

2.3.10 Run manual automations

Run manual automations relates to the role’s permissions to create manual automations for candidates within the organization.

NOTE: Please keep in mind that if a user wishes to set up a manual automation, you will also need access to the permission Functionality > Settings > Automations.

There are 4 icons on the right side of the "Run manual automations" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to run manual automations for candidates across the whole organization. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the manual automation permissions for this role to match a specific criterion. 
  
  Example: If only an employee’s manager should be able to run manual automations, you can enter the criterion “Predefined user” “equals” “Manager”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to run manual automations for their own candidates.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to run manual automations for candidates.

 

2.4 Job agents

You will notice that this section does not unfold.

Here, job agents refer to people who have signed up for the job agent on your career site. These people receive notifications on open positions that match their criteria.

There are 4 icons on the right side of the "Job agents" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to see the "Job agents" tab in the Recruitment module. Users can see all the existing job agents within the organization.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to view the job agents to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to view the job agents, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to view the job agents, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to view their own job agents. In practice, this does not work. 
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to view job agents in the Recruitment module.

 

2.5 Messages

Click on the arrow on the left of "Messages" to unfold this section. This section consists of 2 sub-sections:

There are 2 icons on the right side of the "Messages" bar:

• "Show" (green): 
  By clicking this icon, you will be able to edit the sub-sections below without any limitations. These sections apply to everyone within this organization.
• "Hide" (red): 
  This icon will allow you to block the section below completely from the account.

Continue to the following chapters to read about the 2 sub-sections available within the Messages settings, given that you have enabled the "Show" icon.

 

2.5.1 Send email to candidates

Send email to candidates relates to the role’s permissions to send emails to candidates in Emply’s Recruitment module.

There are 4 icons on the right side of the "Send email to candidates" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to send emails to all candidates in Emply’s Recruitment module. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability to send emails to candidates for this role to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to send emails to candidates, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to send emails to candidates, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to send emails to their own candidates.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to send emails to candidates.

 

2.5.2 Send SMS to candidates

Send SMS to candidates relates to the role’s permissions to send SMS to candidates in Emply’s Recruitment module.

There are 4 icons on the right side of the "Send SMS to candidates" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to send SMS to all candidates in Emply’s Recruitment module.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability to send SMS to candidates for this role to match a specific criterion.
  
  Example 1: If only an employee’s manager should be able to send SMS to candidates, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to send SMS to candidates, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to send SMS to their own candidates.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to send SMS to candidates.

 

2.6 Calendar

Click on the arrow on the left of "Calendar" to unfold this section. This section consists of 3 sub-sections:

There are 2 icons on the right side of the "Calendar" bar:

• "Show" (green): 
  By clicking this icon, you will be able to edit the sub-sections below without any limitations. These sections apply to everyone within this organization.
• "Hide" (red): 
  This icon will allow you to block the section below completely from the account.

Continue to the following chapters to read about the 3 sub-sections available within the Calendar settings, given that you have enabled the "Show" icon.

 

2.6.1 Create interview

Create interview relates to the role’s permissions to create interviews for candidates in jobs or talent pools.

There are 4 icons on the right side of the "Create interview" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to create interviews for all candidates in all existing jobs and talent pools. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability to create interviews for this role to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to create interviews, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to create interviews, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to create interviews for their own candidates in their own jobs and talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to create interviews in the Recruitment module.

 

2.6.2 Edit interview

Edit interview relates to the role’s permissions to edit interviews for candidates in jobs or talent pools.

There are 4 icons on the right side of the "Edit interview" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to edit interviews for all candidates in all existing jobs and talent pools. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability to edit interviews for this role to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to edit interviews, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to edit interviews, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to edit interviews for their own candidates in their own jobs and talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to edit interviews in the Recruitment module.

 

2.6.3 Delete interview

Delete interview relates to the role’s permissions to delete interviews for candidates in jobs or talent pools.

There are 4 icons on the right side of the "Delete interview" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to delete interviews for all candidates in all existing jobs and talent pools. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability to delete interviews for this role to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to delete interviews, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to delete interviews, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to edit interviews for their own candidates in their own jobs and talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to delete interviews in the Recruitment module.

 

2.7 Tasks

Click on the arrow on the left of "Tasks" to unfold this section. This section consists of 4 sub-sections:

A task in Emply is an assignment for a specific user explaining what needs to be done. It can contain a due date, a short message and it needs to be checked off.

There are 2 icons on the right side of the "Tasks" bar:

• "Show" (green): 
  By clicking this icon, you will be able to edit the sub-sections below without any limitations. These sections apply to everyone within this organization.
• "Hide" (red): 
  This icon will allow you to block the section below completely from the account.

Continue to the following chapters to read about the 4 sub-sections available within the Tasks settings, given that you have enabled the "Show" icon.

 

1.7.1 Create tasks

Create tasks relates to the role’s permissions to create tasks for candidates in a job or talent pool.

There are 4 icons on the right side of the "Create tasks" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to create tasks for all candidates in all existing jobs and talent pools.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to create tasks to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to create tasks, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to create tasks, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to create tasks for candidates on their own jobs.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to create tasks in the Recruitment module.

 

2.7.2 Edit tasks

Edit tasks relates to the role’s permissions to edit tasks for candidates in a job or talent pool.

There are 4 icons on the right side of the "Edit tasks" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to edit tasks for all candidates in all existing jobs and talent pools.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to edit tasks to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to edit tasks, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to edit tasks, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to edit tasks for their own candidates.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to edit tasks in the Recruitment module.

 

2.7.3 Delete tasks

Delete tasks relates to the role’s permissions to delete tasks for candidates in a job or talent pool.

There are 4 icons on the right side of the "Delete tasks" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to delete tasks for all candidates in all existing jobs and talent pools.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to delete tasks to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to delete tasks, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to delete tasks, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to delete tasks for their own candidates.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to delete tasks in the Recruitment module.

 

2.7.4 Show other user's tasks

Show other user’s tasks relates to the role’s permissions to see other users’ tasks in the Recruitment module.

There are 4 icons on the right side of the "Show other user’s tasks" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to see other users’ tasks across the whole organization. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability to see other users’ tasks for this role to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to see other users’ tasks, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to see other users’ tasks, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to see their own tasks.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to see other users’ tasks in the Recruitment module.

 

2.8 Forms

Click on the arrow on the left of "Forms" to unfold this section. This section consists of 3 sub-sections:

Forms in Emply allow you to gather information on specific areas by using a customized set of elements.

There are 2 icons on the right side of the "Forms" bar:

• "Show" (green): 
  By clicking this icon, you will be able to edit the sub-sections below without any limitations. These sections apply to everyone within this organization.
• "Hide" (red): 
  This icon will allow you to block the section below completely from the account.

Continue to the following chapters to read about the 3 sub-sections available within the Forms settings, given that you have enabled the "Show" icon.

 

2.8.1 Create forms

Create forms relates to the role’s permissions to assign forms to candidates for jobs and talent pools. In the latter case, the Talent pools permission should also be activated (see also 1.1.4.2 Talent pools).
The forms you can select are defined by the accesses set on the form itself or on the role. Also read the article Roles: Content tab.

There are 4 icons on the right side of the "Create forms" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to assign forms to all the candidates in all existing jobs and talent pools. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to assign forms to match a specific criterion.
  
  Example 1: If only an employee’s manager should be able to assign forms, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to assign forms, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to assign forms to their own candidates.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to assign forms to candidates.

 

2.8.2 Edit forms

Edit forms relates to the role’s permissions to edit forms on candidate profiles or all jobs and talent pools. In the latter case, the Talent pools permission should also be activated (see also 1.1.4.2 Talent pools).

There are 4 icons on the right side of the "Edit forms" bar:

 

• "All" (green):
  By clicking on this icon, you can enable this role to edit forms for all the candidates for all existing jobs and talent pools. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to edit forms to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to edit forms, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to edit forms, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to edit forms for their own candidates.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to edit forms for candidates.

 

2.8.3 Delete forms

Delete forms relates to the role’s permissions to delete forms on candidate profiles for all jobs and talent pools. In the latter case, the Talent pools permission should also be activated (see also 1.1.4.2 Talent pools).

There are 4 icons on the right side of the "Delete forms" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to delete forms all the candidates for all existing jobs and talent pools. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to delete forms to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to delete forms, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to delete forms, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to delete forms for their own candidates. 
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to delete forms for candidate profiles.

 

2.9 Feedback

Click on the arrow on the left of "Feedback" to unfold this section. This section consists of 3 sub-sections:

Feedback forms are a tool in Emply that allow you to gather feedback on specific aspects.

There are 2 icons on the right side of the "Feedback" bar:

• "Show" (green): 
  By clicking this icon, you will be able to edit the sub-sections below without any limitations. These sections apply to everyone within this organization.
• "Hide" (red): 
  This icon will allow you to block the section below completely from the account.

Continue to the following chapters to read about the 3 sub-sections available within the Feedback settings, given that you have enabled the "Show" icon.

 

2.9.1 Create feedback

Create feedback relates to the role’s permissions to assign feedback to candidates for all jobs and talent pools. In the latter case, the Talent pools permission should also be activated (see also 1.1.4.2 Talent pools).
The feedback you can select are defined by the accesses set on the feedback itself or on the role. Also read the article Roles: Content tab.

There are 4 icons on the right side of the "Create feedback" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to assign feedback for all the candidates.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability to assign feedback for this role to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to assign feedback, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to assign feedback, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to assign feedback for their own candidates.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to assign feedback to candidate profiles.

 

2.9.2 Edit feedback

Edit feedback relates to the role’s permissions to edit feedback for candidates for all jobs and talent pools. In the latter case, the Talent pools permission should also be activated (see also 1.1.4.2 Talent pools).

There are 4 icons on the right side of the "Edit feedback" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to edit feedback for all the candidates.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability to edit feedback for this role to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to edit feedback, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to edit feedback, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to edit feedback for their own candidates.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to edit feedback for candidates.

 

2.9.3 Delete feedback

Delete feedback relates to the role’s permissions to delete feedback for candidates for all jobs and talent pools. In the latter case, the Talent pools permission should also be activated (see also 1.1.4.2 Talent pools).

There are 4 icons on the right side of the "Delete feedback" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to delete feedback for all the candidates for all existing jobs and talent pools.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability to delete feedback for this role to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to delete feedback, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to delete feedback, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to delete feedback for their own candidates.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to delete feedback on candidate profiles.

 

2.10 Documents

Click on the arrow on the left of "Documents" to unfold this section. This section consists of 3 sub-sections:

Documents in this section refer to all candidate related documents, such as CV’s, references, etc.

There are 2 icons on the right side of the "Documents" bar:

• "Show" (green): 
  By clicking this icon, you will be able to edit the sub-sections below without any limitations. These sections apply to everyone within this organization.
• "Hide" (red): 
  This icon will allow you to block the section below completely from the account.

Continue to the following chapters to read about the 3 sub-sections available within the Documents settings, given that you have enabled the "Show" icon.

 

2.10.1 Upload documents

Upload documents relates to the role’s permissions to upload documents to candidate profiles in the Recruitment module.

There are 4 icons on the right side of the "Upload documents" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to upload documents to all the candidate profiles for all existing jobs and talent pools.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to upload documents to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to upload documents, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to upload documents, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to upload documents to their own candidates’ profiles.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to upload document to candidate profiles.

 

2.10.2 Delete documents

Delete documents relates to the role’s permissions to delete documents on candidate profiles in the Recruitment module.

There are 4 icons on the right side of the "Delete documents" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to delete documents on all the candidates profiles for all existing jobs and talent pools.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to delete documents to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to delete documents, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to delete documents, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to delete documents on their own candidates’ profiles.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to delete documents on candidate profiles.

 

2.10.3 Create folders

Create folders relates to the role’s permissions to create folders to organize documents across candidate profiles.

There are 4 icons on the right side of the "Create folders" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to create folders to organize documents across candidate profiles.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to create folders to organize documents on a candidate profile to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to create folders, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to create folders, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to create folders across their own candidates’ profiles.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to create folders across candidate profiles.

 

2.11 Learning

Click on the arrow on the left of "Learning" to unfold this section. This section consists of 2 sub-sections:

Here, Learning refers to the Learning module within the Recruitment module.

There are 2 icons on the right side of the "Learning" bar:

• "Show" (green): 
  By clicking this icon, you will be able to edit the sub-sections below without any limitations. These sections apply to everyone within this organization.
• "Hide" (red): 
  This icon will allow you to block the section below completely from the account.

Continue to the following chapters to read about the 2 sub-sections available within the Learning settings, given that you have enabled the "Show" icon.

 

2.11.1 Assign learning (Course bank)

Assign learning – Course bank relates to the role’s permissions to assign a course to a candidate from the own learning universe, given that the role has access to those courses.
The Talent pools permission should also be activated if the candidate is featured in a talent pool (see also 1.1.4.2 Talent pools).

There are 4 icons on the right side of the "Assign learning (Course bank)" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to assign a course from the course bank to candidates in the existing jobs and talent pools. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to assign a course from the course bank to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to assign a course, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to assign a course, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to assign a course to their own candidates.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to assign a course from the course bank to candidates.

 

2.11.2 Assign learning (Manual course)

Assign learning – Manual course relates to the role’s permissions to assign a separately entered course to a candidate, given that that this role also has access to the Learning permission and subsequently to the Course permission within Learning. This permission can also be found under Functionality > Learning. 
The Talent pools permission should also be activated if the candidate is featured in a talent pool (see also 1.1.4.2 Talent pools).

There are 4 icons on the right side of the "Assign learning (Manual course) bar":

• "All" (green):
  By clicking on this icon, you can enable this role to assign a manual course to candidates in the existing jobs and talent pools. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to assign a manual course to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to assign a course, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to assign a course,  

          you can enter the element “Department” “equals” “Department access”.

 

• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to assign a manual course to their own candidates.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to assign a manual course to candidates.

 

2.12 Comments

Click on the arrow on the left of "Comments" to unfold this section. This section consists of 4 sub-sections:

Comment here refers to the comments that users can leave on candidate profiles, given that this permission is enabled for their roles.

There are 2 icons on the right side of the "Comments" bar:

• "Show" (green): 
  By clicking this icon, you will be able to edit the sub-sections below without any limitations. These sections apply to everyone within this organization.
• "Hide" (red): 
  This icon will allow you to block the section below completely from the account.

Continue to the following chapters to read about the 4 sub-sections available within the Comments settings, given that you have enabled the "Show" icon.

 

2.12.1 Comment on jobs

Comment on jobs relates to the role’s permissions to write and delete comments on a job or talent pool. In the latter case, the Talent pools permission should also be activated (see also 1.1.4.2 Talent pools).
NOTE: Please bear in mind that it is not possible to edit comments. 
Comments that are locked with the "Padlock" icon are only visible to the user who wrote the comment.

 

There are 4 icons on the right side of the "Comment on jobs" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to write and delete comments on a job or talent pool. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to write and delete comments on a job to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to write and delete comments, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to write and delete comments, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to write and delete comments on their own jobs or talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to write and delete comments on a job or talent pool.

 

2.12.2 Show other comments on jobs

Show other comments on jobs relates to the role’s permissions to see comments from other users on a job or talent pool. In the latter case, the Talent pools permission should also be activated (see also 1.1.4.2 Talent pools).

There are 4 icons on the right side of the "Show other comments on jobs" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to view other comments on a job or talent pool. 
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to view other comments to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to view comments, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to view comments, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to view other comments on their own jobs or talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to view other comments on jobs or talent pools.

 

2.12.3 Comment on candidates

Comment on candidates relates to the role’s permissions to write and delete comments on a candidate profile.
NOTE: Please bear in mind that it is not possible to edit comments. 
Comments that are locked with the "Padlock" icon are only visible to the user who wrote the comment.

 

There are 4 icons on the right side of the "Comment on candidates" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to write and delete comments on a candidate profile.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to write and delete comments on a candidate profile to match a specific criterion. 
  
  Example 1: If only an employee’s manager should be able to write and delete comments, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to write and delete comments, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to write and delete comments on their own jobs or talent pools.
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to write and delete comments on a candidate profile.

 

2.12.4 Show other's comments on candidates

Show other's comments on candidates relates to the role’s permissions to see comments from other users on a candidate profile.

There are 4 icons on the right side of the "Show other's comments on candidates" bar:

• "All" (green):
  By clicking on this icon, you can enable this role to view other comments on a candidate profile.
   
• "Custom" (blue):
  By clicking on this icon, you can customize the ability for this role to view other comments to match a specific criterion. 
  
  Example 1:If only an employee’s manager should be able to view comments, you can enter the criterion “Predefined user” “equals” “Manager”.
  
  Example 2: If you only want people within the same department to be able to view comments, you can enter the element “Department” “equals” “Department access”.
   
• "Own" (yellow):
  By clicking on this icon, users with this role will only be able to view other comments on their own candidates
   
• "Hide" (red):
  By clicking on this icon, you will altogether deny this role the ability to view other comments on a candidate profile.