Submit absences using the Paychex Europe Integration Platform (PEIP)

This guide describes how to submit absence data from Lessor Workforce via PEIP to Lessor Payroll. 

Lessor Workforce can send absence data to PEIP, which is received in Lessor Payroll. Absences are sent exclusively from Lessor Workforce to Lessor Payroll and not the other way around. Newly created absences are sent when the user creates the submission, and changes to or deletions of absences that have already been sent will be sent automatically after the change has been approved or the deletion has been made.

Once the absence has been set up in both Lessor Workforce and Lessor Payroll, you are ready to submit it from Lessor Workforce. Absences are submitted from Lessor Workforce to PEIP in different ways, depending on whether it is the first time the absence is being submitted (a newly created absence) or whether it is a change or deletion of an absence that has already been submitted once.

New absences are submitted by manually creating a “run,” in which you specify the employees and time period before submission. Absences that have already been submitted once to PEIP are automatically resubmitted if they are changed or deleted. The data is submitted the moment the absence is approved (after it has been changed) or the moment the absence is deleted.

Manually Submit a New Absence

When you need to submit new absence data (that has not been submitted previously) to PEIP, you must select which employees and for which period the absence data should be submitted. You make this selection under Administration+Reports, where employees can be selected by pay group, payroll group, company, department, or group. Then select the period during which the absence occurred and click Retrieve Data if you want to review the absences that will be submitted before sending them:

1. Select the person for whom you want to report an absence.

2. Select PEIP Absence under Export To.

3. Select the start and end dates (period).

4. Click Get Data if you want to view the absences that will be submitted before sending them.

5. If you want to include absences from a previous period that have not yet been submitted, check the box next to Include absences from previous periods that have not yet been submitted.

6. Click Send to PEIP.

   

7. You can choose to lock the absence after it has been submitted by checking the box next to Do you want to lock the absence after submission? If you select this option, the absence cannot be modified after submission unless it is unlocked, which requires special permissions.

8. Click Send.

The absence has now been sent to PEIP and received in Lessor Løn (provided the absence has been set up and activated in Lessor Løn).