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Create a new job

Create a new job which is an important part of the recruitment system.

  1. Click on Recruitment in the main menu.

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    Note

    The main menu can vary based on your user type and available services from Emply.

  2. Click on New job.

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  3. You have now come to the setup page for at new job, which is divided into Job settings and Screening questions.

Job Setting

You can change the elements of a job ad- such as language, Job ad, Job title, Basic settings, and Job ad details.

Note

You can add different languages to a job. This requires that language is also connected to your account.

Create a new job

  1. Hold cursor over + to add another language to the job

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  2. Now that the language is added, you can type the job title, add text in multiple languages, and easily change the language using the buttons.

    Emply_2019-10-29_08-46-21.png

  3. The candidates can easily change language if there is different languages added to the job. The candidates can change the language using button like this:

Job ad

You can choose a job ad by clicking Template.

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Job title and text

You can change the job title and ad text. The job title is similar both externally and internally. The ad text can be edited with features you know from Word.

Important

Remember to paste this into any language that you have added to the job.

Note

You can click Fullscreen as shown below, so you have a larger image for editing the ad text.

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  • The hiring process: Cannot be edited here as it is defined from the template chosen for the job. This can be changed in templates.

Basic Settings

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  • Department: Add a department for the job. You can see the departments, which are created to your company: Settings+Accounts+Departments. If a user only has access to one or two department, the user will only see this/these departments.

  • Location: The address is imported from department settings, but you can also manually adjust it here.

  • Application deadline: Insert the application with a date and/or time. It is possible to disable the application deadline, if you want to insert a text in stead, e.g. "As soon as possible"

  • Tags: Ad tags, e.g. sales, marketing, etc. All candidates which applies for this job will be given these tags.

  • Confirmation message: This is the message, which will be sent to the candidate after applying. Click by the red arrow to see or edit the message. The message is imported from the template that you have chosen for the new job. You can also edit the message here.

  • Candidates can edit application until deadline: You can decide if the candidates should have the possibility to edit in their application until the deadline. If this function is enabled, it is best to search, and screen candidates is after the application deadline instead of before.

  • Disable application form: You can disable the application form if the applications don’t upload through Emply, but for example through an external recruitment agency. When you disable the application form, you will be given the opportunity to insert a link.

Screening questions

The purpose of setting up screening questions is to ensure that the right candidates are applying for the job. In addition, these questions may help facilitate the recruitment process ad and they can be used for screening and sorting by the relevant candidates afterwards.

The screening questions are meant as a tool for certain positions where relevant questions that are not included in the selected application form can be added. For example, asking candidates whether or not they have a driver's license is relevant if a valid driver's license is required for the job. Therefore irrelevant candidates are filtered out and as an employer and you can now focus on the candidates that match your requirements more precisely.

Note

Only questions created with one or more options can be used for screening.

  1. From the main menu, click on Recruitment.

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  2. Click on the relevant job you wish to screen candidates from.

  3. Select Edit Job

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  4. Select the Screening Questions tab.

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    Note

    In the tab Screening Questions, you can create job related questions that want the candidates to answer. The questions can be answered with text, options, or attachments, and can be mandatory to answer.

    • If you have screening questions, they will automatically be added here. Otherwise, you can add screening questions here. It is also possible to import screening questions that were created for another job.

    • Only questions created with one of more options can be used for screening. If you have multiple languages connected to the job, make sure to translate the questions.

    • On the left side of the image, there is the editing module for your screening questions and to the right you have a preview as it will be shown to the candidates.

  5. Finish by pressing the Save button at the top right, then Promote the job to the selected media.

Add a team member to a job

When you have created a job you can add team members to be a part of the recruitment process.

Add a team member

  1. Go to Recruitment in the main menu.

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  2. Go to the recruitment process you wish to add a team member to.

  3. Click on the Team tab.

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  4. Click on Add team member.

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  5. Add one or more users, consider the below, and then click Save.

    Screenshot_2022-10-31_at_16.18.56.png

  • Activate later: Add date and time (if required), in case the user needs to be activated later, eg. after the deadline

  • Deactivate later: Add date and time (if required), in case the user must be deactivated later, eg. prior to the deadline

  • Send message: In case you wish to alert the user that they have been added to the team

Change a team members' accessibility in the system

Note

User roles are defined here Settings+Accounts+Roles. This function is not described in this article, but you can create more roles with specific rights.

  1. Decide if and how often team members shall be informed of arrival of new candidates and/or the job deadline

    Screenshot_2022-11-02_at_10.14.28.png

  2. In case you want to change activation/deactivation of a team member, click Access given X days ago.

    Screenshot_2022-11-02_at_10.16.46.png

  3. After clicking Activate later or Deactivate later, you can pick a specific date and time for when you wish for the action to be triggered.

Send a message to a team member

  1. Click on Team message.

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  2. Choose the team member/s you wish to send a message.

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  3. Choose which message template you wish to send the team member - or write the message text yourself

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  4. Click Send or Send later.

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Finding the embed link for job ads

Embed links from Youtube, Vimeo, and Dreambroker and learn to insert these in job ad templates or job ads.

Emply only supports embed links from the above mentioned platforms.

Embedded links use anchor text to create a link to another web page using HTTP Protocol. In your job ads, embedded links will help you show video frames instead of links:

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  1. Go to YouTube

  2. Navigate to the video you wish to embed.

  3. Click the Share link below the video.

  4. Click on the <> to Embed.

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  5. Click on the embed link so that it is highlighted in blue. You will need to copy this link in order to add it to your job ad.

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Embedding in Vimeo

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  1. Go to Vimeo.

  2. Navigate to the video you wish to embed.

  3. Click on the Share button in the top right corner of your video or beneath the video:

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  4. A pop-up will appear with the embed link information. You will need to copy only the <iframe> section of the embed link in order to add it to your job ad.

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Example :

Go to Dreambroker

  1. Navigate to the video you wish to embed and click on the link icon under the video.

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  2. Click on the Embed text box and the link will be copied to your clipboard.

    Screenshot_2023-03-20_at_13.41.09.png

Finding the embed link for job ads

  1. Go to the main menu Recruitment.

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  2. Create a New job and choose a template based on role.

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  3. In the text field of your job ad, enable HTML

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  4. Place the link wherever you like .

  5. Disable HTML and click Save

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