The basic setup of a recruitment template and there are several recruitment templates to choose from.
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Go to in the main menu and click on .
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Go to and chose whether you want to create a template for job or talent pool.
Note
We will create a new job as an example. The procedure for creating a new template for a talent pool is basically the same, but with minor differences which are described below.
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Click on or edit an existing template by clicking the box.
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Under the tab Information, you can create a template and under this tab you can change the following.
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Language: Should the template be created in multiple languages? It is possible if there are multiple languages associated with your account.
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Title: Give the template a title that is used internally when choosing which job template you want to use when creating a new job.
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Tags: Add tags, e.g. sales, marketing or similar. All candidates who apply for the job with this template will have the tags added to their profile. This can also be added when the job is created.
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Job ad: You can select an ad template for the job. If you do not choose one you can write your own ad or select an ad template when creating a job.
Note
When you are creating a new template for a talent pool, you do not have the option to select an ad template due to the face that there is no ad text for a talent pool.
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Application form: Choose which application form to use for this template when a candidate should apply for the job with you.
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Manual application form: Choose which application form to use when users manually create candidates for a job. If nothing is chosen, the application form must be completed instead. This way, you can decide for yourself what data you want to fill in when candidates are manually created for a job.
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Confirmation form: Choose which message template to send when a candidate has applied for a job. You can also change the message template itself when creating a job.
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Edit application: Enable or disable if a candidate must be able to edit his/hers application after submission (up to the deadline). This can be changed when creating a job.
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Hide deadline for application, so the application deadline is end of day: when activating this, you no longer must set a specific time for the deadline under general settings for the job. Thereby the deadline for applying will be end of day (23:59).
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Create with all available languages: Allows you to create your job posting with all the languages available on the platform. When creating a job, you can see the available languages in the top of the window, if you hold the cursor over a language/flag you can remove a language.
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Track changes on job posting: Follow changes in your posting. Note, after activation you will have an additional function in your text editor on the job, where through you can administrate the rules for tracking changes.
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Apply with: Should the candidate be able to apply with LinkedIn and/or JobIndex. It is a service for the candidates and you will not get a link to their social profile.
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Under Job ad details, you can add the job details to fill in when creating a new job. These job details can be displayed on the job list on the career site, in the fact box on the ad design and/or in the job agent. In addition, these job details could be used for internal reporting.
Here are a few examples of job details:
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Contact person
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Accession
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Discipline/Job area
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Employment type/Position type
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Employment form
Note
These details can be used externally, you can also add internal details to a template, like salary.
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Template Information
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Tab Name |
Functional Use |
|---|---|
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Application Form |
Under this tab, you can see a preview application form, which is selected on the Information tab. |
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Pipeline |
Under this tab, you can change the following: hiring process and Disqualified reasons. The hiring process can also be adjusted to suit your needs and workflow. |
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Hiring process |
A tool to form an overview of the candidates, under Candidates you can see how far along the recruitment process is. It is possible to have more than one hiring process according to position type and your needs. |
Deleting a step in Pipeline
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Hold the marker on the step you would like to delete and click the red X.
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Click .
Editing a step
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Click on the table you want to edit.
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Make your corrections.
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Click .
Adding a step
Disqualified reasons:
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You must define the disqualified reasons on the job template. These are given to candidates when they have to refuse. The candidates are not presented for the disqualified reasons, but these can be used for internal reporting.
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By clicking the gray envelope icon for a disqualified reason, it will trigger a message about the disqualification reason and you will get a reminder to send the rejection to the candidate.