The following article will help you interpret statistical reports made by the system to get an overview of the development of the number of employees in your company, over a certain period of time. It also shows how many employees are in each department.
Reports: Employees > Headcount
1. These reports can be found by clicking "Reports" in the main menu, as shown below:
2. Go to the tab "Headcount" under "Employees"
Headcount: Number of employee profiles that have an active employment which match filter criteria. Please note that archived employees are not taken into account in these numbers, and the number will always reference the last date of the period selected. If the selected period is All periods, then the reference date will be today.
FTE: FTE stand for full-time equivalent and it represents the number of working hours that one full-time employee completes during a fixed time period, such as one month or one year.
FTE on each payroll group can be different (e.g. 37 hours in Denmark and 40 hours in Germany), so FTE tile need to sum up FTE percentage from each payroll employment on an employee (be therefore aware of the fact that one employee can have several employments).
Growth: Difference between Hires and Departures that match filter and period. Percentage is calculated based on the initial headcount of employees at the start of the period.
Hires: Increase in Headcount that match filter criteria and period. Example: Headcount in May is 57. In June we hire 2 employees, which then gives a headcount of 59. This then gives a number of 2 in Hires in June, as there are two new employments that have an active employment date in June.
Departures: Decrease in Headcount that match filter criteria and period. Example: Headcount in May is 57. In June we resign 2 employees, which then gives a headcount of 55. This then gives a number of 2 in Departure in June, as there are two employments that have a resignation date of their employment which has or will be passed in June.
Headcount chart: Shows graphically the development of Headcount and FTE over time, taking consideration of filter and period. Headcount is shown as a dot and FTE as graph (column). Take consideration of future employments (visualize future hires).
Calculations are based on the same calculations/logic as described for each tile.
Department: All departments from account menu, except when filter is added. If filter added, then only department that match filter criteria shows.
Manager: All employees that are manager of at least one employee, except when filter is added. If filter added, then only managers that match filter criteria shows.
Headcount: Number of head-counts within departments/managers/months. If an employee has active secondary employments, we still only use primary employment.
FTE: Number of FTEs within departments/managers/months. Here we also take multiple employments into consideration.
Growth: Difference between Hires and Departures that match filter and period, within departments/managers/months. Percentage is calculated based on the initial headcount of employees at the start of the period.
Hires: Increase in Headcount that match filter criteria and period within departments/managers/months.
Departures: Decrease in Headcount that match filter criteria and period within departments/managers/months.
Please note
Access to reports will allow the user to see all data in reports. There is no automatic filtering done from the system in regards to department or team; therefore the user will have access to data related to the report across all parts of the company.